Dear SAEINDIA Member,

Warm Greetings

I am pleased to inform you that as decided in the MC Meeting dated 13 January 2018, SAEINDIA MC has decided to conduct elections to elect 13 Open Category Members for the Managing Committee to run the affairs of SAEINDIA during the period 2018-20.

SAEINDIA Managing Committee, through an unanimous Resolution “Appointed SAEINDIA DDG, Mr.K.Venkataraj, to be the Election and Returning officer to conduct the Elections and he has accepted the assignment”. SAEINDIA Members who are on rolls as on 15th Jan, 2018 alone will be eligible to contest and also participate in the Election Process. As per the byelaws of SAEINDIA only Fellow, Honorary and Members are eligible to contest and vote in the Election of the Members of the Managing Committee.

Associate and Affiliate members cannot participate in the election process including proposing and seconding a nominee. Similarly, Past Presidents cannot contest but can propose or second a nominee and also vote.

All members should indicate their membership numbers. Members should have RENEWED their Annual Membership by paying the dues on or before 1st Feb 2018 to participate in the election process. Please also note that each member’s validity of the membership till the election results are announced, is maintained (for whose expiry falls after their nominations are sent).

Byelaw 9.3.b insists on the Qualification of the nominees and the contestants as under:

The selection of the nominee or the candidate to be a MC member will be based on their past contribution and future commitment to SAEINDIA. The candidate should have served for a minimum 4 years in a section in the capacity of a member of Section Managing Committee/ sub-committee. Or already is/was in SAEINDIA MC or contributed to Mobility community. The candidate’s activity with SAE International will also be considered within this.

The following timetable shall be followed.

  1. Commencement of the issue of Nomination forms: along with this letter as an attachment 22nd Jan 2018 (Monday)
  2. Last date for receipt of Nominations: 22nd Feb 2018 (Thursday)
  3. Scrutiny of Nominations: 23rd Feb 2018 (Friday)
  4. Withdrawal of Nomination: 27th Feb 2018 (Tuesday)
  5. Dispatch of Ballot Papers to Members: 2nd Mar 2018 (Friday)
  6. Last date of receipt of Ballot Papers: 28th Mar 2018 (Wednesday)
  7. Counting of Votes & announcement of results: 29th Mar 2018 (Thursday)

Hard copies of Nomination forms are available in the SAEINDIA Office at 1/17, Ceebros Arcade, 3rd Cross, Kasturba Nagar, Chennai 600 020. Nomination forms will be sent on request from members. The forms can also be obtained from the Chairman/Secretary of the Sections or can be downloaded from our website( www.saeindia.org). The Nomination form (click here)

The completed nomination form should be sent as Hard Copy only to SAEINDIA Office at 1/17, Ceebros Arcade,  3rd cross, Kasturba Nagar, Chennai 600 020 so as to reach before 5:00 PM on or before 22nd Feb 2018 through post or courier or by person.

I solicit the cooperation of all Members for the smooth conduct of the Election as per the schedule.

With best wishes

Yours sincerely,


Election and Returning Officer, SAEINDIA